Friday, January 22, 2010

Google Docs Vs. Evernote Premium for Archiving

Google Presently: Tem novidade a caminho!
Image by Daniel F. Pigatto via Flickr
Google recently announced that you will be able to use their Google Docs service to store files of any type. They are adamant that this is not the fabled GDrive. Based on my preliminary experience, I would have to agree. While Google's new file storage service is very affordable, it has some serious limitations.

First, let's spell out what Google offers, for the uninitiated. Google used to allow you to keep documents on their servers in the Google Docs formats. If you uploaded a Word or Wordperfect file, it would be converted to their format. Same for Excel and PowerPoint. Google recently announced that you will be able to upload any file up to 250 MB for storage in Google Docs.

It is true that you can upload any kind of file to Google servers. I tried a few. However, there is one big problem. While uploading your files to Google Docs is extremely affordable, there is a huge maintenance overhead. Your files can't be tagged worth a damn. The best you can do is create folders where you can put your files. Otherwise, there is no way to keep track of what is where.

On the plus side, you have the cheap storage price. In addition, Google Docs gives you the ability to share any of your files. This is great if you have a large file, less than 250 MB that you would like people to download. No bandwidth charges.

Evernote Premium, on the other hand, allows you to upload up to 500 MB of files into your account per month. But, they offer unlimited storage. In addition, Evernote allows you to tag and organize your files for easy recall. The downside to Evernote is that the maximum file size allowed is 25MB, considerably less than Google Docs.

It is a tough call as to which service is better. While, Evernote offers unlimited storage, there are monthly limits and file size limits. Evernote excels in the ability to tag your files for easy retrieval.

Google Docs has a tiered storage price structure, which is extremely affordable. In addition, they offer a larger file size.

On the one hand, you have better archiving; on the other hand, you have better storage options. Each offers an advantage the other does not give. This makes choosing a better service difficult.

But then, both services are very affordable. Nothing stops you from subscribing to both. Each one has its strength; which may be prove to complement the other with a little imagination.

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